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Todoist

by Doist Inc. · Application

Cross-platform task manager from Doist with natural-language scheduling, projects, labels, filters, shared projects and a public REST API

ProprietaryFreemiumPaidCloud
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Link verified Nov 2, 2026

Overview

Todoist is a task-management application from Doist available on the web, macOS, Windows, Linux, iOS, Android, browser extensions and watches. Tasks are captured with natural-language dates and recurrence, organised into projects, sections, sub-tasks, labels and priorities, and surfaced through custom filters, a calendar layout and board views; shared projects assign tasks and comments among collaborators, and a public REST API with webhooks plus integrations (Gmail, Outlook, Slack, Google Calendar, Zapier) connect it to other tools. The free tier supports personal use, with Pro and Business plans adding reminders, calendar layout, more projects and team features. It is a cloud service without self-hosting, offline edits sync when reconnected, and it deliberately omits time tracking and heavy project-management features like Gantt charts.

Capabilities

  • Natural-language task entry with recurring dates
  • Projects, sections, sub-tasks, labels and priorities
  • Custom filters, calendar and board views
  • Shared projects with assignments and comments
  • REST API and webhooks
  • Integrations with mail, calendar and chat tools

Typical workflows

  1. Capture tasks from email and schedule them with natural language
  2. Automate task creation from scripts through the API

Strengths

  • Available on every major platform
  • Documented public API

Limitations

  • Cloud-only; no self-hosting
  • Reminders and some views require paid plans
  • Not a full project-management suite

Prerequisites

  • Todoist account

Who it is for

  • Individuals managing personal tasks
  • Small teams coordinating shared lists

Alternatives & comparison

Things is a one-time-purchase, Apple-only task manager without a web API or team features; Todoist is cross-platform and collaborative. Notion, Microsoft 365 and Google Workspace include task tooling inside broader suites.

  • Google Workspace

    Google's hosted productivity suite: Gmail, Drive, Docs, Sheets, Slides, Meet, Chat and Calendar with admin controls, Gemini features and developer APIs

    ProprietaryPaid
  • Microsoft 365

    Microsoft's subscription suite of Office desktop and web apps, Exchange email, OneDrive, SharePoint and Teams with Copilot and Graph APIs

    ProprietaryPaid
  • Notion

    Hosted workspace combining block-based documents, relational databases, wikis and project views, with an API and built-in AI features

    ProprietaryFreemium
  • Things

    Personal task manager for Mac, iPhone, iPad, Apple Watch and Apple Vision Pro from Cultured Code, sold as one-time purchases with free Things Cloud sync

    ProprietaryPaid
Compare Todoist with its alternatives →

Sources & verification

Primary sources consulted for this record. Claims are tied to the fields each source supports; the automated link checker re-verifies every URL on a schedule.

  • Official documentation
    Todoist Developer

    https://developer.todoist.com/

    Supports: interfaces, capabilities

    checked Nov 1, 2026
  • Official site
    Todoist

    https://www.todoist.com/

    Supports: name, summary, operating_systems

    checked Nov 1, 2026
  • Pricing page
    Todoist pricing

    https://www.todoist.com/pricing

    Supports: pricing_model

    checked Nov 1, 2026
Confidence
High
Reviewed
Nov 1, 2026
Links
Verified · Nov 2, 2026

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